On July 24, 2018 CUPE, SEIU-West, SGEU, SUN and HSAS were called to a meeting hosted by 3S Health. At that meeting the Unions were introduced to AIMS (Administrative Information Management System), a province-wide initiative to implement one business system to replace the 82 non-integrated systems currently in use.
The cost of this initiative is $167 million dollars. The Employer tells us that the objectives of AIMS are to reduce time and effort spent on administrative tasks, freeing more time to deliver patient care. They want to ensure that the right people and resources are available at the right time in the right place and the right amount. The Employer says they will redirect savings realized into patient care.
AIMS will focus on:
- Human Resources - CORE HR, Payroll, Time Tracking and Talent
- Finance - Enterprise Performance Management - meaning Financial Reporting
- Supply Chain - Procurement, Warehouse Management, Supplies, Inventory and Order Management
- Security of the system
You may have already seen changes in the workplace, depending on where you are. For example, long term care billing has seen some changes to software and processes. Some locations were part of a pilot project with the electronic timecards where employees used a card to tap in when they came to work and to tap out when their shift was finished. One of the other changes is the employer has introduced a staff services inquiry centre, which will be located in Regina. Employees and managers will use this call centre to get information and resolve payroll, scheduling, leaves or other issues.
As this system is designed and implemented, there will be more changes to the workplace.
The Employer has given us notice that some work will be centralized around the province. This means that unionized team members may be performing duties and functions for all the areas within the Saskatchewan Health Authority, regardless of former Regional Health Authority boundaries. It has been determined that existing employees work locations will not change at this time. Work that may be affected includes staff services (payroll and scheduling functions), supply chain (processing orders, contract management, etc.) and finance (accounts payable and receivable, general ledger, purchasing car ds).
We will continue to meet with the employer and our coalition partners to fully understand how this will impact our work and our members. We will continue to provide regular updates and encourage you to contact your regional office with questions that you may have.
President - CUPE Local 5430